Your Money Counts Data Privacy Notice
The information below describes how Your Money Counts, manages your personal information (data) in accordance with the law and describes your rights. It does not cover every situation so please read notices on forms, web pages or other places where you give us information about yourself.
Your Money Counts is a registered charity.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data, and could include:
- Information such as your name, address, telephone number, email
- Information such as your date of birth
- Information you give us when you apply for a job
- Information you give us as an employee or sub-contractor
- Information you give us following an accident or injury on premises or at an event run by Your Money Counts
- Information you give us when you sign up and pay to come to one of our events
- Information you give us as part of your giving record
- Visual Images
How do we process your personal data?
The processing of personal data is governed by the General Data Protection Regulation (the GDPR) and as such
Your Money Counts seeks to comply with its obligations under the GDPR. It does this by:
- Keeping personal data up to date
- Storing and destroying it securely, both electronic and paper copies
- By not collecting or retaining excessive amounts of data
- By protecting personal data from loss, misuse, unauthorised access and disclosure
- By ensuring that appropriate technical measures are in place to protect personal data
How do we use your personal data?
- To administer events
- To administer records
- To manage employees or sub-contractors and volunteers
- To maintain our own accounts and records, including the processing of gift aid applications, accident records
- To inform you of news, events, activities and services where Your Money Counts is involved.
What legal basis do we have for processing your personal data?
There are a number of basis for processing your personal data but the main ones will include one or more of the following:
- When you give consent by signing up for an event or to receive regular information.
- When you give us explicit consent: for example when you fill in a form such as a keep in touch card
- When we have a legal obligation to process your personal data: for example for employment, giving records, health and safety purposes
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will notify you, explaining this new use prior to commencing the processing and setting out the relevant purposes and processing condition.
Where and whenever necessary, we will seek your prior consent to the new processing.
Sharing your personal data
Your personal data will be treated as strictly confidential:
How long do we keep your personal data?
We keep your personal data as long as necessary for the purpose/s it was collected for. This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Your Money Counts holds about you
- The right to request that Your Money Counts corrects any personal data if it is found to be inaccurate or out of date
- The right to request your personal data is erased where it is no longer necessary for Your Money Counts to retain such data
- The right to withdraw your consent to the processing of your data at any time
- The right to request that Your Money Counts provides you with your personal data and where possible, to transmit that data directly to another data controller, known as ‘the right to data portability’, where applicable
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
- The right to object to the processing of personal data
- The right to lodge a complaint with the Information Commissioners Office
For queries about this privacy statement or any other data protection issues, or to exercise your rights including queries of complaints please in the first instance contact Mark Lloydbottom, by email.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Your Money Counts Registered in UK Charity No. 1154512
Your Money Counts www.yourmoneycouts.org.uk